Tjalk 25
2411 NZ Bodegraven
The Netherlands
Mon-Fri 08:00 am – 4:00 pm
- OPENING HOURS & INFORMATION
- +31 85 3012938
- BANK DETAILS
Stichting Beach Mission
IBAN – NL71 BUNQ 2067 4644 50
BIC – BUNQNL2A
RSIN – 855200856
VAT – NL855200856B01
- NEWSLETTER
GENERAL TRAVEL CONDITIONS BEACH MISSION FOUNDATION
Date: 4 January 2021
Filed with the Chamber of Commerce in Rotterdam
1. Identity
Name: | Beach Mission Foundation (hereinafter referred to Beach Mission) – also operating under the names of Stichting Beach Mission, Fundación Beach Mission, Stiftung Beach Mission, Beach Mission Fondation, Fundação Beach Mission, Fondazione Beach Mission, Фондация Beach Mission, Ίδρυμα Beach Mission, Zaklade Beach Mission en Beach Mission Vakfi. |
Business address: | Begoniaveld 18, 2914 PB Nieuwerkerk aan den IJssel, The Netherlands. |
Telephone number: | +31623454786 |
E-mail: | info@beachmission.org |
Chamber of Commerce number: | 63355078 |
2. Reservation, introductory interview, and payment for private participants
For private participants, Beach Mission has a registration procedure which for the first participation consists of: 1) intake and 2) booking the trip. Upon repeated participation, the procedure consists only of booking. The intake consists of: a) filling in the registration form, b) the intake interview, and c) the feedback on this interview. Booking consists of: A) paying the deposit, B) filling in form B, C) a discussion with the trip coordinator, D) making the final payment.
Payment, terms, and confirmations during the procedure:
3. Reservation, introductory interview, and payment for organizations as a customer
Beach Mission can also organize a mission trip for a church or organization (the ‘customer’). For these organizations a registration procedure applies, which during the first cooperation consists of the steps 1) orientation and 2) booking the trip. Upon repeated cooperation the procedure only consists of the step to book the trip. The orientation consists of the following parts: A) introductory interview and B) confirming in writing how the cooperation will take place. The booking consists of: A) paying the deposit and B) making the final payment.
4. Arrangement for participants with a limited budget
For participants with a limited budget, Beach Mission made an arrangement to be able to participate in a mission trip.
5. Duration of trip
The trip duration is given in full days, with the arrival and departure days counting as full trip days.
6. Legal travel documents
Each participant/person making reservations needs to be in possession of a legal travel document, either an ID-card or a passport. All costs resulting from not having a legal travel document will be charged to the participant.
7. Travel information
At least 10 days before departure, you will receive from us all travel documents, consisting of an accommodation voucher, route description and travel information. The travel information consists, among other things, of a list with participants, a daily planning, and a job- and team assignment.
8. Cancellation and re-booking by participant
Cancelling an agreement can only be done in writing (per post, via e-mail or via WhatsApp), whereby the date of the postage stamp, the date of sending of the email or WhatsApp message counts as cancellation date. Upon cancellation of the agreement, Beach Mission will charge the following cancellation costs:
9. Realization of trip
10. Travel guarantee
Participants who (fully or partly) arrange their own transportation are advised to book their flight or other transportation only after a trip has been designated a “guaranteed trip”.
This guarantee is issued when a trip has reached the minimum number of participants. At that time, Beach Mission also books the accommodation for the stay.
Unless there are so many cancellations afterwards that the trip reaches below the minimum number of participants, it is certain the trip will take place.
11. Continuation of the trip during increased safety risk
In case there is an increased safety risk, the Ministry of Foreign Affairs in the country of a participant may decide to advise against non-essential travel to specific areas. In the Netherlands this safety risk is indicated by the code orange, in Belgium by red.
When too many participants get an advice like this or are likely to get it and fewer than 6 participants are left, Beach Mission remains the right to change the destination of the trip or to cancel the trip.
If the travel destination has a different safety risk for one or more participants (code yellow the Netherlands, code green Belgium):
If the travel advisory for the travel destination of the trip changes for many participants, or is likely to change to ‘essential travel only’ (code orange the Netherlands, code red Belgium), Beach Mission can, in consultation with the trip coordinator:
12. Substitutions
In case a participant is not able to participate in a trip, he/she can sign up somebody else willing to go in his/her place. However, we specifically state this can only be done under the following conditions:
13. Changes by Beach Mission
Beach Mission reserves the right to change the agreement in any essential point should valid circumstances for that occur. Upon changing one or more essential parts (especially price and travel duration), the participant has the right to cancel the trip without any expenses. When the destination and/or the accommodation are changed, the reduced cancellation conditions conform article 14 apply.
In case of non-essential parts (such as the weekly or daily schedule during the trip, transportation, team day), this is not allowed if it is not to the disadvantage of the participant. The travel sum published is based on prices and taxes known during the time of publishing the trip details. Beach Mission reserves the right, exclusively in case of increased fuel costs of for instance bus and airplane companies, to charge these increases to the participant.
14. Reduced cancellation conditions
In case Beach Mission offers an alternative travel destination and/or accommodation and/or travel group and the participant then cancels the agreement, Beach Mission will charge the following reduced cancellation costs:
The payment term for reduced cancellation costs is 28 days.
15. Changes by participant
It may happen that you want to change your booking. You can do this by telephone at 06-23454786 or by mail at info@beachmission.org. There usually are charges for changing your booking. The standard amount for a small change is 25 Euro per time + the extra costs, if applicable. Should you want to book an extra package, Beach Mission will not charge anything extra for this change. Should you want to cancel part of your booking, cancellation conditions apply. Sometimes you can claim the expenses of a part-cancellation from your cancellation insurance, if you took this out.
16. Responsibility of Beach Mission
Beach Mission is responsible towards the participant for expectations created for this trip and for its correct implementation, regardless whether these obligations were made by Beach Mission itself or by any service providers they hired. All this subject to stipulations made in the articles 9, 10, 11, 12, 13, 16 and 17.
17. Exclusion of liability of Beach Mission
18.Obligations of the Participant
Unauthorized behavior can be understood as (but is not limited to):
The trip coordinator judges whether improper conduct was the case.
19. Peculiarities and exclusion
Burden and hinder can be understood as (but is not limited to):
20. Complaints
It may happen that you are dissatisfied about the accommodation, tent, camping, transportation or booked activities. Should you want to put in a complaint, then directly contact the trip coordinator verbally. If the complaint is not adequately solved (by him/her), then you are to send an email to the trip coordinator and cc to info@beachmission.org. Quit often, even at the time something can be done to solve your remarks/complaints.
Complaints that were not registered with the trip coordinator at the destination itself (and to our office), will not be dealt with afterwards.
21. Lost and found
Objects found are being kept for two months after the trip. In this period participants can come by to pick these up. If sent by mail, shipping charges are charged. After two months, the objects that have not been picked up will be thrown, given away, or used for general purposes within Beach Mission.
Tjalk 25
2411 NZ Bodegraven
The Netherlands
Mon-Fri 08:00 am – 4:00 pm
Stichting Beach Mission
IBAN – NL71 BUNQ 2067 4644 50
BIC – BUNQNL2A
RSIN – 855200856
VAT – NL855200856B01
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